Approved Constitution 2018
1. The Institution
| 1.1 | The name of the Institution is “THE SOUTH AFRICAN INSTITUTION OF CIVIL ENGINEERING”. | Name |
| 1.2 | The mission of the Institution is to provide for the engineering interests and needs of its members to facilitate sustainable quality of life together with the responsible utilisation of natural and human resources. | Mission |
| 1.3 | The objectives of the Institution are the following: | Objectives |
| 1.3.1 | The growth and development of its members in the promotion, for the public benefit, of the general advancement of the science and practice of civil engineering. | |
| 1.3.2 | Foster transformation in the civil engineering sector through skills and professional development. | |
| 1.4 | The Institution shall conduct its affairs in an ethical and professional manner within the constitutional framework and laws of the Republic of South Africa, taking cognisance of International law. The Institution shall not knowingly become party to an impermissible avoidance arrangement or act in contravention of any provision of the law. The Institution shall comply with all statutory reporting requirements, including those that the Commissioner, South African Revenue Services may determine from time to time. | Conduct |
| 1.5 | The Institution’s activities shall focus on the development and promotion of the engineering profession, in particular civil engineering in terms of its objectives. | Activities |
| 1.6 | The Institution shall identify, manage, serve and promote common and collective interests of its members and where appropriate, society at large, but members may not directly or indirectly use the Institution for any personal or private interests in the Institution, nor for the specific benefit of an individual member or minority group. | Interests |
| 1.7 | The interpretation of the Council will be deemed to be final and binding in the event of disputes and doubts about any matters, including interpretation of the English language as used in written documents of the Institution. | Interpretation |
| 1.8 | Proposals for constitutional amendments must be considered and supported by the Council, or by the signature of 30 corporate members in good standing, before being referred for approval to a secret corporate membership ballot as described in the By-laws. The Constitution may only be amended if the proposed amendment is approved by a two-thirds majority of those voting in a secret ballot of all corporate members in good standing, provided that a minimum of 5% of corporate members respond. | Amendments to the Constitution |
| 1.9 | Amendments to the Constitution shall be submitted to the Commissioner: South African Revenue Service within 30 days of corporate members approving such amendment. | Submission to SARS |
| 1.10 | The Council considers, approves, repeals and/or amends By-laws for the Institution associated and consistent with the Constitution. Executive Board considers, approves, repeals or amends Rules for the Institution and submits them to the Council for ratification prior to implementation. | By-laws and Rules |
| 1.11 | The By-laws and Rules cover any matter which the Council considers necessary or expedient to prescribe and facilitate achieving the objectives and good governance of the Institution consistent with the Constitution. | By-laws and Rules |
| 1.12 | Legal procedures pertaining to activities of, and actions by the Institution will be dealt with under the name of “The South African Institution of Civil Engineering”. | Legal Persona |
| 1.13 | In an emergency, the Executive Board may in the interest of the Institution take action not covered by the Constitution and By-laws, provided that the decision taken is supported by 80% of the members of the Executive Board and the Executive Board reports the decision to the Council within 7days via email and in detail at its next meeting. Such actions may take place physically or electronically as defined in the By-laws. | Emergency Powers |
| 1.14 | The Council, Executive Board, Standing Committees, Panels, Branch Committees and Division Committees and members of the Institution appointed, elected, nominated or co-opted to these shall be and are hereby indemnified by the Institution against any loss, expense or damage incurred in the discharge of, or arising from their duties, provided that such loss, expense or damage is not attributable to his or her own negligence, and the members of the Institution shall not be held personally liable for acts done in good faith and for the benefit of the Institution. | Indemnity |
| 1.15 | The Institution shall hold an Annual General Meeting of members not later than 21 calendar days after the first Council meeting of each year during which the audited annual financial statements for the previous year, appointment of auditors and legal representatives for the Institution shall be considered for approval. The Annual Report and any other matters, as are deemed appropriate at the time, are to be presented for consideration at the Annual General Meeting. | Annual General Meeting |
| 1.16 | The Institution shall exist in its own right, separately from its members; continue to exist even when its membership changes and there are different office bearers; be able to own property and other possessions and be able to sue and be sued in its own name. | Body corporate |
| 1.17 | The Institution may be wound up or amalgamated with any similar organisation only if the proposed winding up or amalgamation is approved by a two-thirds majority in a secret ballot of corporate members in which votes are received from not fewer than 25% of the corporate members in good standing. The winding up of the Institution shall be carried out as determined in the By-laws. | Winding up or Amalgamation |
2. Membership
| 2.1 | Membership of the Institution comprises categories and grades complying with requirements or pre-requisites for election, admission, transfer to a category and grade as indicated hereunder. | Categories and Grades |
| 2.2 | Members are authorised to use the letters of designation as indicated hereunder and preceded by letters of designation of professional registration or affiliation of statutory the Councils or bodies recognized for this purpose by the Council. | Letters of Designation |
| 2.3 | Admission, election, transfer to and termination of membership grades shall be undertaken in accordance with the procedures outlined in the By-laws. | Admission, Election and Transfer |
| 2.4 | The Executive Board may take disciplinary action against a member or participant, including the expulsion of such member or participant from the Institution in accordance with the provisions of the By-laws, who, as relevant, is found to be in material breach of the Code of Ethics of the Institution; have contravened a code of conduct established by the Statutory Council or an international body recognized for this purpose by the Council which granted them professional registration by that registration body; or be not in good standing with the Institution in accordance with the provisions of the By-laws. | Termination |
| 2.5 | All members in corporate, non -corporate and participant categories shall comply with the Code of Ethics of the Institution, as well as with the Codes of Conduct of statutory bodies that the Council recognises, and with which members have registered. | Ethics and Conduct |
| 2.6 | The legal liability of a member or participant of the Institution is limited to any amounts owed to the Institution, Branch or Division in terms of membership subscriptions, financial commitments made to, fees levied by and purchases made from the Institution. | Legal Liability |
| 2.7 | A member or participant has no legal liability for actions taken and commitments made that are deemed to be or have been executed under and according to due mandate from the Institution. | Due Mandate |
| 2.8 | A member or participant has no ownership rights to any category of assets of the Institution. | Ownership Rights |
| 2.9 | Membership Categories, Grades and Letters of Designation. | Categories, Grades, Designations |
| 2.9.1. | Corporate Members
Corporate Members in all grades listed below shall comply with the requirements for such membership grades. |
Corporate Members |
| 2.9.1.1 | Honorary Fellows – Hon FSAICE
An Honorary Fellow is elected by the Council to honour a person or member who complies with any one, or a combination of attributes, such as exemplary service to the Institution and/or the civil engineering profession, society at large and personal eminence. |
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| 2.9.1.2 | Fellow – FSAICE
A Fellow is elected according to the process outlined in the By-laws. A Fellow will have achieved appropriate recognition in the civil engineering profession, or in the Institution owing to a combination of attributes, including having significantly contributed to the civil engineering profession and displaying substantial responsibility and initiative in the practice of civil engineering and has at least 10 years of appropriate professional experience. |
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| 2.9.1.3 | Members – MSAICE
A Member is admitted according to the processes outlined in the By-laws and is at the time of admission actively engaged in civil engineering and either holds an academic qualification from a tertiary educational institution recognised for this purpose by the Council, or is a corporate member of an engineering institution or society recognised for this purpose by the Council, and is professionally registered with a statutory body or international body recognised for this purpose by the Council. |
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| 2.9.2 | Non-Corporate Members | Non-Corporate Members |
| 2.9.2.1 | Associate Members – AMSAICE
An Associate Member is admitted according to the processes outlined in the By-laws and at the time of admission either, holds a civil engineering related academic qualification from a tertiary educational institution recognised by the Council for this purpose, or does not hold a civil engineering qualification or professional status, but who is actively connected with civil engineering and who has achieved a status in a profession which is comparable to that of a Member of the Institution. |
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| 2.9.2.2 | Students
A Student is admitted according to the processes outlined in the By-laws and is at the time of admission and for the duration of studies registered for a civil engineering degree, diploma or certificated educational programme that is accredited or recognised by the Council for this purpose. |
Students |
| 2.10 | Termination of membership or affiliation at any level for any reason whatsoever shall result in forfeiture of all rights of membership, including the use of letters of designation. | Termination of Membership |
3. Participants
| 3.1 | Participants A Participant is a person who does not qualify for the above categories of membership, or a group of persons, who could be natural, juristic or with or without legal persona or a company or business who or which has an interest in or a relationship with civil engineering or associated discipline. |
Participants |
4. The Council
| 4.1 | The Council is the custodian of the Constitution of the Institution, related values and principles.
It represents and constitutes the highest level of decision-making and direction of the Institution. |
Role of Council
Decision Making |
| 4.1.1 | It establishes and oversees the execution of policy and strategy of the Institution as deemed appropriate to achieve the mission and objectives of the Institution. | Policy and Strategy |
| 4.1.2 | It annually considers recommendations from the Executive Board regarding the composition and membership of the Executive Board and appoints the Council members, in accordance with the By-laws, to serve on the Executive Board for each ensuing year. | Council Membership |
| 4.1.3 | It approves annual membership subscriptions and the Annual Financial Budget of the Institution for the ensuing year prepared by the Executive Board in detail for consideration and recommendation by the Executive Board. | Annual Subscriptions |
| 4.1.4 | It considers submissions by the Executive Board concerning the draft Audited Annual Financial Statements and makes recommendations regarding approval thereof to the Annual General Meeting. | Approval of Annual Statements |
| 4.1.5 | It considers submissions by the Executive Board and recommends the appointment of Auditors and Legal Advisors for approval to the Annual General Meeting. | Auditors and Legal Advisors |
| 4.1.6 | It may delegate authority to the Executive Board to organize and manage various matters on its behalf as described in the Constitution, By-laws and Rules. | Delegation |
| 4.1.7 | Elects the President-elect and Vice Presidents and/or co-opts other Council members in accordance with Clause 4.2 and the By-laws. | Election of Office Bearers |
| 4.1.8 | Establishes companies in terms of the ruling legislation and in accordance with the By-laws to undertake special projects or functions that are consistent with the objectives of the Institution. | Establish Companies |
| 4.1.9 | Considers and recommends revisions and amendments to the Constitution for submission to the corporate membership for a ballot as documented in the By-laws. | Revise or Amend Constitution |
| 4.1.10 | It considers, makes, amends or repeals resolutions about the By-laws in accordance with the procedure as described in the By-laws. | Revise or Amend By-law |
| 4.1.11 | It ratifies, amends or repeals Rules in accordance with the procedure as described in the By-laws. | Ratify Rules |
| 4.1.12 | Approves educational institutions and statutory bodies that are to be recognised for the purpose of membership and participation in the Institution. | Approve Educational Institutions |
| 4.1.13 | Establishes Branches, Divisions and Student Chapters in accordance with the By-laws and Rules for Branches and Divisions. | Establish Branches |
| 4.1.14 | It oversees that effect is given to the By-laws and Rules. | Oversees |
| 4.1.15 | Holds in trust on behalf of the membership of the Institution, all assets, including property and funds of all units of the Institution. | Holds in Trust |
| 4.2 | The Council shall consist of the following members who shall be elected according to procedures outlined in By-laws by not later than the last Council meeting of the year prior to their assuming office as: | Membership of Council |
| 4.2.1 | President. | |
| 4.2.2 | President-elect. | |
| 4.2.3 | The number of Vice Presidents as specified in the By-laws. | |
| 4.2.4 | The immediate Past President. | |
| 4.2.5 | 16 elected Corporate members, at least 4 of whom shall be under the 35 years of age at 1 January under the year of consideration. | |
| 4.2.6 | One representative from each Branch and Division. | |
| 4.2.7 | Two additional Corporate Members of the Institution whom the Council co-opts, if it considers such co-option to be advantageous. | |
| 4.3 | President | Office Bearers |
| 4.3.1 | The President-elect will assume office on 1 January as the President and serve for one calendar year. | President |
| 4.3.2 | In the event of the death, resignation, or the termination of the membership of the Institution of the President, the President-elect will take the office of the President and serve until 31 December of that year. Should the Council so decide and the President-elect agree the following full year may be completed additionally as President. | |
| 4.4 | President-elect | President-elect |
| 4.4.1 | Candidates for election to the office of President-elect shall be Fellows of the Institution and shall each be nominated in accordance with the procedures in the By-laws. | |
| 4.4.2 | In the event of more than one candidate being nominated, a secret ballot of the Council shall be held. | |
| 4.4.3 | If only one qualifying candidate is nominated, this candidate shall be deemed duly elected unless the Council decides otherwise. | |
| 4.4.4 | In the event of the death, resignation, or the termination of the membership of the Institution of the President-elect, the Council shall call for nominations for a President-elect as provided for in the By-laws for the remainder of the term of office of the President-elect. | |
| 4.5 | Vice Presidents | Vice Presidents |
| 4.5.1 | Candidates for election to the office of Vice Presidents shall be Fellows of the Institution and shall each be nominated by five members of the Council. In the event of more candidates being nominated than required, a secret ballot of the Council shall be held. | |
| 4.6 | Corporate members | Members of Council |
| 4.6.1 | Candidates for election to serve as members of the Council for 2 years in the category of 16 Corporate Members, 8 of whom shall be nominated and elected annually in terms of the By-laws. | |
| 4.6.2 | One designated representative of each Branch in accordance with the Branch Rules. | |
| 4.6.3 | One designated representative of each Division in accordance with the Division Rules. | |
| 4.7 | Council Meetings | Council Meetings |
| 4.7.1 | Ordinary meetings of the Council must be held at least twice a year. | Frequency |
| 4.7.2 | A Special Meeting of the Council must be held if the Executive Board resolves to call a Council meeting or upon receipt by the Chief Executive Officer of a written request from at least 10 Corporate Council members calling for such a meeting. The meeting must be convened not less than 30 days nor more than 60 days after such resolution or receipt of the request. | Special Meetings |
| 4.7.3 | The Council Meetings shall not be open to the public, but any member of the Institution or person invited by the Council or the Executive Board in terms of the By-laws, may attend Ordinary Meetings of the Council as an observer, but may not vote in matters under discussion. | Observer |
| 4.7.4 | The Council Meetings will be conducted according to the procedures for meetings as indicated in the By-laws and General Guidelines. | Meeting Procedures |
| 4.7.5 | The Council shall consider recommendations and reports regarding all the activities of Executive Board, Branches and Divisions to ensure the mission and objectives of the Institution are met. | Recommendations |
| 4.7.6 | The quorum at a Council meeting is 50% + 1 of the Council members. The Council may not consider motions or recommendations or election related activities that require a vote if a quorum is not present at the time of voting. If no quorum is achieved then a meeting shall be reconvened in accordance with the By-laws. | Voting |
| 4.7.7 | All members of the Council who represent a Branch or Division have 1 vote each at Council Meetings.
If a Branch or Division representative is also an elected Council member, this individual has only 1 vote on any matter on which a vote is required. |
One Vote |
| 4.7.8 | All motions and recommendations at the Council meetings must be decided by a simple majority of votes by a show of hands, except items as listed in Clause 4.7.10 and results must be recorded.
In the event of equal votes being cast for any specific issue, the President has a discretionary deliberative and final vote if he/she has not already voted on the matter. |
Simple Majority |
| 4.7.9 | Proxies for voting on Council matters are not allowed. | Proxies |
| 4.7.10 | The following voting activities will be conducted by secret ballot:
And any matter that the President deems to be of such a nature that he/she considers it necessary to conduct a secret ballot. |
Secret Ballot |
5. Executive Board
| 5.1 | Manages and administers the affairs of the Institution within the policies and strategies established by the Council with assistance of the Chief Executive Officer. | Functions |
| 5.2 | Develops and implements the policies and strategies established by the Council and monitors the results. | Develops and Monitors |
| 5.3 | Establishes Standing Committees and Panels. | Establishes Committees |
| 5.4 | Oversees the administration of all financial matters of all the units of the Institution and Institution established companies. | Oversees Financials |
| 5.5 | Considers and recommends the Annual Financial Budget for the ensuing year for submission to the Council for consideration and approval at the last Council Meeting of the year. | Considers Budget |
| 5.6 | Considers and recommends the membership subscription for the ensuing year for submission to the Council for consideration and approval at the last the Council Meeting of the year. | Considers Subscriptions |
| 5.7 | Manages the approved annual financial budget, financial risks and the financial viability of the Institution. | Manages Finances |
| 5.8 | Appoints the Chief Executive Officer. Other senior management will be appointed as outlined in the By-laws. | Appoints CEO |
| 5.9 | Constitutes the membership of Standing Committees as provided for in the By-laws. | Constitutes Committees |
| 5.10 | Guides, monitors and manages the terms of reference of Committees, Panels, Branches, Divisions and Companies in terms of the strategic objectives and policy of the Institution or signed agreement. | Guides Committees |
| 5.11 | Delegates relevant and reasonable powers to and sets duties for Committees, Panels, Branches, Divisions and Companies. | Delegation |
| 5.12 | Receives and considers reports from the Committees, Panels, Branches, Divisions and Companies at the time and manner determined by the Executive Board. | Considers Reports |
| 5.13 | Consider and submits reports and recommendations to the Council regarding Strategic Plans, Policy and Institution structures. | Submits Reports |
| 5.14 | Membership of the Executive Board shall be constituted as follows, provided that the Executive Board may not consist of less than 3 persons, who are not connected persons in relation to each other, to accept fiduciary responsibility of the Institution. | Membership of the Executive Board |
| 5.14.1 | President | |
| 5.14.2 | Immediate Past President | |
| 5.14.3 | President-elect and Vice-Presidents | |
| 5.14.4 | Members appointed by the Council in terms of the By-laws. The appointments shall be for 2 years with 50% replacements being made annually. | |
| 5.14.5 | Chairs of the Finance and Administration, Membership and Education and Training Committees. | |
| 5.15 | The Executive Board may not consider motions or recommendations or election related activities that require a vote if a quorum is not present at the time of voting. | Quorum |
| 5.16 | All members of the Executive Board, have 1 vote each at Executive Board meetings. All motions and recommendations and election related activities at Executive Board meetings must be decided by a simple majority of votes or by a show of hands and results must be recorded.
No member of the Executive Board may have direct or indirect control over decision making. Motions must be decided by a simple majority of votes. In the case of a tied vote the Chair may cast a deciding vote, if the Chair did not initially cast a vote or the matter being voted on fails. |
Voting |
| 5.17 | Executive Board meetings shall be held at least 5 times per annum. | Meetings |
| 5.18 | Executive Board meetings are conducted in terms of the By-laws and General Guidelines. | Protocol and Rules |
6. Management and Administration by National Office
| 6.1 | The National Office shall be managed by the Chief Executive Officer. | National Office |
| 6.2 | The National Office shall consist of structures and roles required to achieve the strategic objectives and business plan as proposed by the Chief Executive Officer and ratified by the Executive Board. | Chief Executive Officer |
| 6.3 | The Chief Executive Officer is responsible for maintaining the Membership Roll of the Institution. | Membership Roll |
| 6.4 | Remuneration of the Chief Executive Officer shall be determined by the Executive Board. Remuneration of management staff and other staff shall be determined in accordance with the By-laws. All remuneration shall be market related to the extent that resources permit, but shall not be excessive in relation to the service rendered. | Remuneration |
| 6.5 | Minutes of all formal scheduled meetings within the Institution will be produced in accordance with the By-laws, Rules and Guidelines. | Proceedings |
| 6.6 | All documents, publications and records of the Institution will be handled in accordance with the By-laws. | Documentation Control |
| 6.7 | An Official Register containing all pertinent information regarding the Institution shall be compiled annually in accordance with the guidelines given in the By-laws. | Official Register |
7. Finance and Funding
| 7.1 | The portion of the Institution’s funds that are tax exempt shall be substantially derived from its members or from government. | Funds |
| 7.2 | The funds of the Institution shall be used in furtherance of the objectives of the Institution. The Institution may not directly or indirectly distribute any of its funds or assets to any person other than in the course of furthering its objectives. | Funding Objectives |
| 7.3 | The Institution shall not own shares or have any other interest in the businesses, professions or occupations which are related to its members. | Shares |
| 7.4 | The Institution will be financially managed in accordance with the By-laws. | Financial Management |
| 7.5 | Upon the winding-up or liquidation of the Institution any assets remaining after fulfilling and settling liabilities of the Institution, shall be donated or transferred to another tax-exempt company, society, public benefit organisation or association with objectives similar to those of the Institution as approved by the Council and acceptable to the Commissioner: South African Revenue Service. | Winding Up |
8. General Meetings
| 8.1 | Special General Meetings of the Institution shall be held as and where the Council may from time to time determine. | General Meetings |
| 8.2 | Questions of policy may be considered at such General Meetings provided that no resolutions binding on the Institution shall be put to such meetings. | No Binding Resolutions |
| 8.3 | The Annual General Meeting of the Institution shall: | Annual General Meeting |
| 8.3.1 | Consider for noting the report of the Executive Board for the previous year. | |
| 8.3.2 | Consider and approve the audited income and expenditure accounts and the balance sheet of the Institution for the previous financial year. | |
| 8.3.3 | Appoint Auditors and Legal Advisors to serve until the next Annual General Meeting. | |
| 8.3.4 | Consider such other business as the Council may decide from time to time. | |
| 8.4 | A Special General Meeting of the Institution may be called by the Council to consider business as set in the agenda for such meeting. | Special General Meeting |
| 8.5 | Notices for convening and Agendas of any Annual or Special General Meeting of the Institution shall be communicated to all members as set out in the By-laws. | Notices |
| 8.6 | The President shall preside at General Meetings, unless he or she is unable to take the chair in which case the President-elect will chair the meeting, failing which the meeting will elect a Chair. | Voting |
| 8.7 | The quorum at Annual General Meetings shall be 2.5% corporate members as determined in the By-laws as duly advertised and communicated. | Quorum |
| 8.8 | Corporate members who participate at a general meeting shall have one vote each for each recommendation duly submitted to General Meetings of the Institution. | Voting Rights |
| 8.9 | Motions shall be decided by a simple majority of votes. | Simple Majority |
| 8.10 | The Chair of a General Meeting shall have a deliberative and a casting vote. | Casting Vote |
| 8.11 | General Meetings shall be adjourned, if a quorum is not present, to a time, not being less than 7 days after the date of and at a place determined by the Corporate Member’s participating. Due notice will be given to this effect. Corporate Members participating at such an adjourned meeting shall form a quorum. | Adjournment |
| 8.12 | Proceedings shall be recorded and minutes shall be produced for General Meetings in accordance with the requirements of the By-laws. | Minutes |
9. Branches
| 9.1 | The Council may, at its discretion, approve the establishment of a Branch according to geographical boundaries as deemed appropriate to promote the objectives of the Institution. A Branch can be considered for establishment if a written request to that effect has been received from 10 percent of member’s resident in the area. | Branch Establishment |
| 9.2 | The Council shall have the power, to change boundaries of or disband a Branch in accordance with the By-laws. | Changes |
| 9.3 | A Branch shall establish a committee to conduct its affairs in accordance with the Constitution, By-laws and Standard Branch Rules. | Committee |
| 9.4 | Specific amendments to or deviations from the standard Branch Rules and Guidelines shall be subject to approval by the Executive Board and ratification by the Council. | Changes to Rules |
| 9.5 | Branches shall receive an annual administration grant from the funds of the Institution subject to compliance with procedures contained in the By-laws. | Grants |
| 9.6 | Each Branch Committee shall in respect of the preceding year submit an annual report on its activities in accordance with the Branch Rules. | Annual Report |
| 9.7 | Each Branch shall elect a Council representative for the ensuing year in accordance with the procedures in the Branch Rules. | Council Representative |
10. Technical Divisions
| 10.1 | The Council may, at its discretion, approve establishment of a Division as deemed appropriate to promote the objectives of the Institution. A Division can be considered for establishment if a written request to that effect has been received from 30 members having an interest in the area of specialisation in civil engineering practice. | Division Establishment |
| 10.2 | The Council shall have the power to disband a Division if such action is considered to be in the interests of the membership of Institution in accordance with the By-laws. | Changes |
| 10.3 | A Division shall establish a committee to conduct its affairs in accordance with the Constitution and By-laws and Division Rules. | Committee |
| 10.4 | Should a Division be operating as a Joint Division between SAICE and another such organisation its operational structure shall be governed by the Joint Agreement between the parties. Such arrangements may be re-negotiated to be in-line with both Institutions Constitutions, By-laws and Rules at the first opportunity. | Joint Divisions |
| 10.5 | Specific amendments to or deviations from the Standard Rules for Divisions shall be subject to approval by the Executive Board and ratified by the Council. | Changes to Rules |
| 10.6 | Divisions shall receive an annual administration grant from the funds of the Institution subject to compliance with procedures contained in the By-laws. | |
| 10.7 | Divisions, in respect of the preceding year, shall submit an annual report on its activities in accordance with the Division Rules. | Annual Report |
| 10.8 | Each Division shall elect a Council representative for the ensuing year in accordance with the procedures in the Division Rules. | Council Representative |
11. Student Chapters
| 11.1 | The Council may, at its discretion approve the establishment of a Student Chapter. The Student Chapter is subject to the terms and conditions prescribed by the Educational Institution on which Campus the Student Chapter is established. Except in special circumstances a Student Chapter shall not be established unless a written request to that effect has been received from not fewer than 20 student members within such group. | Student Chapters |
| 11.2 | A Student Chapter shall establish a committee and administration structures and conduct its affairs in accordance with the rules and terms of conditions of the tertiary Institution where it is situated, as well as the Constitution and By-laws and Student Chapter Rules. | Committee |
| 11.3 | Student Chapters will be assisted and facilitated by the Branch that initiates its establishment. | Branch Assistance |
| 11.4 | Student Chapters will receive an annual financial grant from the National Office. This grant will be held in trust by the Branch that initiates its establishment. | Grant |
| 11.5 | Each Student Chapter shall, in respect of the preceding year, submit an annual report on its activities to the Branch as set out in the Student Chapter Rules and Branch Rules. | Annual Report |
| 11.6 | The Council shall have the power, to disband a Student Chapter if such action is considered to be in the interests of the Institution. | Disbandment |
By-Laws
| Clause No. | Clause | ||
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1 |
MEMBERSHIP AND PARTICIPATION | ||
| Committee and College | |||
| Approval Procedures |
1.1 |
Applications for the election, admission or transfer to any membership grade, excluding Honorary Fellow, shall be processed by the Membership Committee or the College of Fellows, as applicable. | |
| Membership Committee |
1.1.1 |
The Membership Committee shall function under the Chair of a corporate member who reports to the Executive Board. The committee shall comprise of members as tabulated in the By-laws. The committee shall consider and, as appropriate, approve or reject all applications for membership, except for grades of Honorary Fellow and Fellow. | |
| College of Fellows |
1.1.2 |
The College of Fellows shall comprise of a minimum of:
the immediate Past President; two most recent available Past Presidents; President-elect and President. They shall consider all applications for election to the grade of Fellow. |
|
| College Chair |
1.1.3 |
The College of Fellows shall be chaired by the immediate Past President. | |
| Corporate members | |||
| Election to the grade of Honorary Fellow |
1.2 |
Every proposal for the election of an Honorary Fellow shall be made by three members of the Council and shall include a motivation in the form of a draft citation, to be submitted to the Executive Board and if supported, to the Council for approval. If the proposal receives the support of four-fifths of the Council members present, voting by secret ballot, the nominee shall be duly elected. | |
|
1.2.1 |
A certificate on which is set out the election of the Honorary Fellow shall be presented to the nominee with a summarised citation at a suitable function of the Institution. | ||
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1.2.2 |
A record of Honorary Fellows shall be maintained by the Institution. | ||
| Election to grade of Fellow |
1.3 |
A corporate member who meets the requirements of the Constitution for the Grade of Fellow may be nominated on the appropriate application form. | |
|
1.3.1 |
The nominee shall be put forward by three corporate members in good standing which shall be submitted to the Chief Executive Officer for consideration by the College of Fellows. | ||
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1.3.2 |
A person who is not a member of the Institution and who complies with all the requirements of the Constitution, (subject to the approval of Executive Board) having complied with the process as set out below for election as a Corporate Member may be admitted to the Institution and considered for election to the grade of Fellow. | ||
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1.3.3 |
If the College of Fellows is satisfied that the nominee is in all respects a fit and proper person to be a Fellow, the election of the nominee shall be recommended to the Executive Board for confirmation. | ||
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1.3.4 |
Nominees accepted by the Executive Board, will be invited to become Fellows by means of a letter from the Chief Executive Officer. | ||
| Admission/Transfer to the grade of Member |
1.4 |
Every nominee for admission to or transfer to the grade of Member shall submit to the Chief Executive Officer an application on the appropriate form for consideration by the Membership Committee. | |
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1.4.1 |
If the Membership Committee is satisfied that the nominee complies with the requirements of the Constitution, and is in all respects a fit and proper person to be a Member, the nominee shall duly be admitted or transferred. | ||
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1.4.2 |
In reaching such a decision, the Membership Committee shall ensure that the nominee: | ||
|
1.4.2.1 |
has a suitable qualification in the technical disciplines of civil engineering or a qualification in a profession associated with civil engineering as proposed by Executive Board and approved by the Council. | ||
|
1.4.2.2 |
a record of recognised qualifications and professions is to be maintained by the Institution. | ||
|
1.4.2.3 |
is professionally registered in terms of the requirements of the profession in which they have qualified as recognised in 1.4.2.1 (as above) whether statutory or otherwise; or is registered with an international body as proposed by the Executive Board and approved by the Council. | ||
|
1.4.2.4 |
A record of recognised statutory and International bodies is to be maintained by the Institution. | ||
|
1.4.3 |
Corporate Members shall maintain professional registration and any other constitutional requirements for the grade of membership. | ||
| Non-Corporate Members | |||
| Admission/ transfer to grade of Associate Member |
1.5 |
Every nominee for admission to or transfer to the grade of Associate Member shall submit to the Chief Executive Officer an application on the appropriate application form for consideration by the Membership Committee. | |
|
1.5.1 |
If the Membership Committee is satisfied that the nominee complies with the requirements of the Constitution, and is in all respects a fit and proper person to be an Associate Member, the nominee shall duly be admitted or transferred from Student membership. | ||
| Admission to the grade of Student Member |
1.6 |
Every nominee for admission to the grade of Student Member shall submit to the Chief Executive Officer an application on the appropriate application form for consideration by the Membership Committee. | |
|
1.6.1 |
If the Membership Committee is satisfied that the nominee complies with the requirements of the Constitution, and is in all respects a fit and proper person to be a Student Member, the nominee shall duly be admitted. | ||
|
1.6.2 |
Every Student Member, who obtains the requisite qualification for transfer to the grade of Associate Member shall notify the Chief Executive Officer thereof and shall, within 3 months of graduating apply for transfer to the grade of Associate Member. | ||
|
1.6.3 |
If it becomes apparent to the Chief Executive Officer that a Student Member has qualified to be an Associate Member, that member will automatically be transferred to the grade of Associate Member. | ||
| Participant | |||
| Affiliation of a Participant |
1.7 |
Every applicant for affiliation to a Branch or Division, shall submit to the Chair concerned an application on the appropriate form. | |
|
1.7.1 |
If the Branch or Division Committee is satisfied with the application, the application is submitted to the CEO for consideration and ratification by the Membership Committee. | ||
|
1.7.2 |
On acceptance of a new participant, the Chief Executive Officer shall issue a certificate of affiliation. | ||
|
1.7.3 |
Participants may elect to receive the Institution’s magazine and journal, for which an additional subscription is levied. | ||
|
1.7.4 |
Participants may not be office bearers in Branches and Divisions and do not have a vote. | ||
| Constitution and By-laws |
1.8 |
The latest Constitution and By-laws shall be maintained by the Institution and available for viewing at all times. | |
| Certificate of membership/affiliation |
1.9 |
A certificate appropriate to the grade of membership, signed by the President and the Chief Executive Officer shall be issued to every member. | |
|
1.9.1 |
A Participant shall receive a certificate of affiliation, signed by the Chair of the appropriate Branch or Division and the Chief Executive Officer. | ||
|
1.9.2 |
Certificates of membership or affiliation remain the property of the Institution. Should the holder of the certificate cease to be a member or a participant, the certificate must be returned to the Institution. | ||
| Senior Status |
1.10 |
Members who meet the appropriate criteria listed below may be granted Senior Status which entitles them to retain their membership at a reduced fee, as determined by the Council. | |
|
1.10.1 |
A member who is over 65 years of age and who has been a corporate member for more than ten consecutive years prior to application shall be granted senior status on application to the Chief Executive Officer. | ||
|
1.10.2 |
The Executive Board on the recommendation of the Membership Committee may grant Senior status on application to a member who is under the age of 65 years and has been a corporate member for more than ten consecutive years prior to application, and who has retired from full-time active work in the profession. | ||
|
1.10.3 |
Persons with Senior Status in any grade shall be entitled to use the letters of designation of their grade prior to admission to Senior Status. | ||
|
1.10.4 |
The fee appropriate to Senior status shall become applicable in the financial year following the date of application for such status. | ||
|
1.10.5 |
Any member over the age of 80 years shall not be liable for the payment of any membership fees. | ||
| Disciplinary Action |
1.11 |
Disciplinary Action | |
|
1.11.1 |
A member or participant whose expulsion or suspension is under consideration shall be advised by registered letter/courier of the charges or complaints against the member or participant and of the date of the meeting of the Disciplinary Committee as constituted by the Executive Board at which the charges or complaints will be heard. Such registered letter shall be posted at least twenty-eight days before the date of the meeting. Such member or participant shall be entitled to be present and participate at such meeting, accompanied by one advisor of the member or participant’s choice, with the cost of such participation and advisor being carried by the member or participant, and shall be entitled to submit, in writing, a defence against the charges or complaints. | ||
|
1.11.2 |
The name of a member or participant, who has been expelled, shall be removed from the Branch, Division or Participant List and the Council shall have the power to publish the fact. | ||
| Temporary Fee Reduction or suspension |
1.12.1 |
The Membership Committee may grant a temporary fee reduction or suspension to a member who provides an acceptable reason as to why the member should be granted such concession. Any such temporary fee reduction or suspension duration shall be applied for annually and will be limited to a maximum of 3 years. | |
|
1.12.2 |
In the case of members who are located outside the borders of the Republic of South Africa for the duration of a financial year, a temporary fee reduction or suspension as approved by The Council, applied for by application through the Membership Committee will be allowed. | ||
| Re-admission |
1.13 |
A member whose name has been deleted from the membership roll may be readmitted in accordance with the following procedures: | |
|
1.13.1 |
A member who has resigned may apply for readmission, whereupon the application will be considered in terms of the rules for new members. | ||
|
1.13.2 |
A member whose name has been struck off the Roll may apply for readmission. Successful applications will be approved once outstanding amounts owed to the Institution have been paid. | ||
| Resignations |
1.14 |
Resignations from members in good standing shall be accepted. Resignations from members who are not in good standing shall be accepted when all outstanding dues have been paid. | |
|
1.14.1 |
A member whose application to resign is received during the first three months of a financial year shall not be liable for subscription fees for that year. | ||
|
1.14.2 |
The name of a member who has resigned will be removed from the Roll and such member shall have no claim against the assets of the Institution. | ||
|
1.15 |
No distribution of Institution income or other assets shall be made to members. Payment for subsistence and travel will be made according to the approved travel policy when members travel on official business for the Institution. | ||
| 2 | THE COUNCIL | ||
| Election of The Council Members |
2.1 |
Calls for nomination for election of corporate members to the Council shall be done annually by means of a suitable notice in the SAICE magazine and an electronic mail to all members. | |
|
2.1.1 |
Such nominations shall be signed by the nominee, a proposer and seconder, (each being corporate members in good standing) using the standard nomination forms. | ||
| Election of Office Bearers |
2.2 |
The Council shall call for nominations from amongst its members for the position of President-elect. Such nomination shall be supported by five The Council Members. Similarly, nominations for Vice Presidents should be called for. Nominees for Vice Presidents need not be current Council Members, but should have served at least two terms on the Council. This process should occur prior to the first Council Meeting of the year, such that voting can occur at the first Council Meeting of the year. Should more nominations be received than the available positions for office bearers then a secret ballot shall be held. | |
| Election of Executive Board Members |
2.3 |
Prior to the final Council Meeting of the year the Council shall nominate at least 4 of its members to serve on the Executive Board for the following year. At least one of these members shall be from the under 36 group. Should more than four nominations be received a secret ballot shall be held amongst the Council Members present to select the appointees. |
|
| Attendance at Council Meetings |
2.4.1 |
Elected members of the Council shall not be absent from Ordinary Meetings of the Council without an apology. | |
|
2.4.2 |
All Branches and Divisions shall ensure representation at the Council. The person attending shall be the elected representative or alternate. | ||
| Chairing of Meetings |
2.5 |
The President shall chair the Council meetings, unless unavailable, in which case the President-Elect shall chair the meeting, failing which the Council shall elect a chair. | |
| Documentation |
2.6 |
All reports and documentation must be submitted at least 15 working days before a The Council meeting to a designated National Office staff member. All documents including an agenda shall be e-mailed to The Council Members 10 working days before a The Council meeting. Items not on the agenda may be added by majority The Council agreement at the meeting. | |
| Establishment of Branches and Divisions |
2.7 |
Approves establishment or de-establishment of Branches, Divisions and Student Chapters. | |
| Non-members at The Council Meetings |
2.8 |
The Council or Executive Board may invite any person (individual or representing an organization) whom it considers has an important contribution to make to the meeting proceedings by way of a presentation. | |
| Reconvening Meetings |
2.9 |
In the event of a quorum not being present at a meeting the meeting shall be re-convened not less than 10 working days, or more than 20 working days from the date at a time and place determined by those present. Due notice shall be given to all The Council members. The Council members present at a such a meeting shall constitute a quorum. | |
| Eligibility |
2.10 |
Corporate members not in good standing shall not be eligible to serve on the Council. | |
| No of Vice Presidents |
2.11 |
The number of Vice Presidents to be elected annually is 3. | |
|
3 |
THE EXECUTIVE BOARD | ||
| Chairing of meetings |
3.1 |
The President shall chair the Executive Board meeting unless unavailable, in which case the President-elect shall chair the meeting. | |
| Vacancy |
3.2 |
Should a vacancy occur during the year the Executive Board may co-opt a member of The Council to fill the vacancy on the Board. | |
|
4 |
ADMINISTRATION | ||
| Chief Executive Officer |
4.1.1 |
The appointment of the Chief Executive Officer shall be made by the Executive Board. | |
|
4.1.2 |
The Chief Executive Officer implements directives from the Executive Board and represents the Institution as directed by the Executive Board. | ||
|
4.1.3 |
The Chief Executive Officer shall attend all meetings necessary to carry out his responsibilities or when so directed by the Executive Board or The Council. | ||
|
4.1.4 |
The Chief Executive Officer may establish, within the approved business plan, a secretariat to provide support to members. | ||
| Administrative year |
4.2 |
The administrative and financial year of the Institution shall be from 1 January to 31 December. | |
| Amendments to the Constitution |
4.3 |
When a ballot is held, the Chief Executive Officer shall notify each corporate member entitled to vote to amend the constitution by:
The Chief Executive Officer shall thereafter arrange a ballot, giving the closing date and time for the ballot. Such closing date shall not be less than 35 days, nor more than 40 days after the date of the commencement of the ballot. The closing date shall be clearly stated and the ballot closed on the said date and time. |
|
|
4.3.1 |
The Chief Executive Officer shall arrange for the secret ballot to be completed within 4 months of the Council’s resolution. | ||
| Winding up or amalgamation |
4.4 |
No proposal for winding up or amalgamation shall be submitted to ballot, unless it is supported by the Council, or by the signatures of not less than 100 corporate members in good standing, and unless the proposal sets out the way the surplus assets of the Institution are to be dealt with. | |
|
4.4.1 |
Upon receipt of such a proposal, the Chief Executive Officer shall arrange for a secret ballot to be completed within 4 months of the receipt of the proposal, and shall forward by auditable communication and placing on the Institution’s website a statement of the views of the Council on the proposal. | ||
|
4.4.2 |
Should the Institution be wound up the President, the President-elect and the Vice Presidents shall appoint liquidators and oversee the liquidation. | ||
| Amendments to By-laws |
4.5 |
The Council may amend the By-laws, provided that the proposal to change the By-laws is included in the notice convening the meeting. Such amendment shall be approved by not less than two-thirds of the members of the Council present. | |
|
4.5.1 |
Such resolution shall not become operative until 2 months from the date of the meeting at which it was passed. If during such period any 2 members of the Council so request, a secret ballot of all members of the Council shall be held. Such resolution shall then become operative only if two-thirds of the members of the Council voting, are in favour of the amendment. | ||
|
4.5.2 |
Such amendments shall be brought to the notice of members of the Institution in a manner determined by the Council. | ||
| Amendments to Rules |
4.6 |
The Executive Board may amend the Rules, provided that the proposal to amend the Rules is in the notice convening the meeting. Such amendment shall be approved by not less than two-thirds of the members of the Executive Board present. | |
|
4.6.1 |
Such resolution shall not become effective until ratified by the Council. | ||
|
4.6.2 |
Such amendments shall be brought to the notice of the Division and Branch Committees. | ||
| Signatories |
4.7 |
All deeds, documents and instruments that require signature on behalf of the Institution shall be signed by the President and by the Chief Executive Officer. In the absence of the President, documents shall be signed by the President-elect or a Vice President. | |
| Minutes |
4.8 |
The National Office shall provide secretarial services to ensure that minutes are kept of all meetings of the Council, Executive Board, Standing Committees and special meetings. Copies of the minutes of all meetings of the Council and the Executive Board shall be sent to all members of the Council. | |
| Archiving |
4.9 |
Approved sets of minutes and any authorized amendments concerning meetings shall be signed and dated by the Chair and duly filed and archived as permanent records. Such records shall be available to any member in good standing of the Institution on request. | |
| Magazine and other publications |
4.10 |
The Council shall cause an official magazine or journal (or both) to be published at such intervals as the Executive Board may determine. | |
|
4.10.1 |
Every member of the Institution shall, by virtue of his or her annual subscription, be entitled to receive one copy of each issue of the magazine and journal without additional charge. Students and other non-paying members shall receive electronic copies only. | ||
|
4.10.2 |
The Executive Board may from time to time cause any other publication deemed to be in the interest of members to be issued, and make a charge therefore. | ||
| Remuneration Committee |
4.11 |
A remuneration committee shall be established to oversee National Office Staff salaries and the appointment of senior management staff in accordance with agreed staffing organogram. | |
| Senior Staff |
4.12 |
Chief Executive Officer in conjunction with the Remuneration Committee and Chair of Finance Committee shall appoint senior management staff. | |
|
5 |
FINANCE | ||
| Finance and Admin Committee |
5.1 |
The Executive Board shall establish a Finance and Administration Committee comprising of members as tabulated in Section 10 of these By-laws. | |
| Funds and payments |
5.2.1 |
All payments drawn on behalf of the Institution shall be approved and counter approved by members of staff or committee members according to the procedure approved by the Finance and Administration Committee and accepted by the auditors. | |
|
5.2.2 |
Proper account shall be kept of all monies received and expended and of all assets and liabilities of the Institution. | ||
|
5.2.3 |
Any activity the Institution engages in for profit shall be deemed to have been through a company established by the Council for such purpose. | ||
|
5.2.4 |
Other than by decision of the Executive Board, the Institution shall not participate in any business, profession or occupation carried out by any of its members, or provide financial assistance to any of the members or provide premises, services or facilities required by its members for purposes of carrying out their business, profession or occupation. | ||
|
5.2.5 |
All finances of the Institution and any companies created by the Institution shall be audited and a consolidated financial statement prepared on an annual basis. | ||
|
5.2.6 |
All financial transactions shall be carried out by means of a bank account held at a registered commercial bank. | ||
| Entrance fees and membership subscriptions |
5.3 |
All members, other than Honorary Fellows, shall be liable for an entrance fee and for an annual subscription appropriate to their grade of membership as set out in the By-laws, provided that the Council shall have the power to modify or waive any fee or subscription in exceptional circumstances. All members remain personally liable for the payment of the subscriptions. | |
|
5.3.1 |
The Council may revise the entrance fees and the annual subscriptions only if the proposed changes are approved by at least 75 per cent of The Council members present voting in a secret ballot. A motivation for the proposed change and a statement of the views of the Chair of the Finance and Administration Committee on the proposed changes shall be forwarded to all The Council Members with the agenda for the meeting at which the change will be considered. The annual Budget and membership subscription shall be approved at the last The Council meeting of the year and not later than 30 November. | ||
|
5.3.2 |
All participants shall be liable for an entrance fee and for an annual subscription appropriate to their affiliation in line with the current fees of the Institution. | ||
|
5.3.3 |
The residential classification of members of a Branch shall be determined by their address as given on the Roll on 1 January of each year. It is the Member’s responsibility to inform the Institution of changes to their physical address and contact information. | ||
|
5.3.4 |
Members are entitled to free membership of 1 Division of their choice. Membership of additional Divisions shall be charged for as determined by The Council. | ||
| Assessments paid to Organisations |
5.4 |
The annual subscription of members may include subscriptions for organisations approved by the Council which shall be paid on their behalf by the Institution. | |
| Due date for membership subscriptions |
5.5 |
Annual membership subscriptions shall become due and payable on 1 January each year. | |
| Neglecting to pay membership subscriptions |
5.6 |
A member of the Institution whose membership subscription is not paid within six months of due date shall be entitled to limited privileges and benefits of membership of the Institution. The extent of the limited privileges and benefits shall be determined by the Executive Board.
The name of any member whose subscription is not paid within twelve months of the due date may, by resolution of the Membership Committee, be struck off the Roll, but such member shall nevertheless remain personally liable for all monies due by him to the Institution at the time of such resolution. |
|
|
5.6.1 |
At the discretion of the Membership Committee a member whose name has been struck off the Roll may be re-admitted upon payment of all arrear subscriptions together with such fees as the Membership Committee may determine. | ||
| Confirmation of Election
|
5.7 |
Upon election or admission to the Institution a member shall be notified thereof by the Chief Executive Officer and shall thereupon become liable for the annual subscription, on a pro rata basis as determined from time to time. | |
|
5.7.1 |
Should such monies not have been paid within 2 months of the date of such notification being transmitted to the member the Membership Committee may declare the election null and void. | ||
| Transfer fees |
5.8 |
Upon transfer from one grade to a higher grade in the Institution a member shall be notified thereof by the Chief Executive Officer and shall thereupon become liable for the appropriate transfer fee and for the difference between the annual subscriptions for the two grades, provided that if he/she is transferred during the last quarter of the financial year he/she shall not be liable for such difference in subscriptions for that year. | |
|
5.8.1 |
Should such monies not have been paid within two months of the date of transmitting such notification the Membership Committee may declare the transfer null and void. | ||
|
5.8.2 |
The Council shall have power to modify or wave any transfer fee if it is deemed to be in the interest of the Institution. | ||
|
6 |
TECHNICAL DIVISIONS | ||
| Division Operation |
6.1.1 |
All Divisions, other than Joint Divisions, shall operate in accordance with the Constitution, these By-laws, the Standard Branch Rules and Administration Guidelines. | |
| Joint Divisions |
6.1.2 |
Joint Divisions shall operate in terms of the agreements governing these Divisions. | |
|
6.1.2.1 |
The partnership shall be governed by a joint agreement that takes into consideration the Governing documents of both Organisations. | ||
|
6.1.2.2 |
Existing Joint Divisions agreements shall be renegotiated to be in-line with the Governing Documents of both Organisations. | ||
| Annual Administration Grant |
6.2 |
An annual administration grant will be paid to Divisions according to a formula and annual budget constraints subject to submission of:
|
|
| Revision of Technical Sphere |
6.3 |
The Executive Board may consider for recommendation to the Council the revision or broadening of a Division’s specialised technical sphere if:
|
|
| Division Disbandment |
6.4 |
Similarly, disbandment of or consolidation of divisions could be considered for reasons given in 6.3. | |
| Admission to Division |
6.10 |
Upon admission to a Technical Division a member of the Division shall be notified thereof by the Chief Executive Officer and shall thereupon become liable for the appropriate annual subscription in the following year. | |
|
6.10.1 |
Should such monies not be paid within two months of the date of transmission of such notification the Executive Board may declare the admission null and void. | ||
|
6.10.2 |
The first subscription of a member of a Division admitted during the last quarter of the financial year shall cover the period to the end of the succeeding year. | ||
| Division Subscriptions |
6.11 |
Annual subscriptions for which participants of Divisions are liable, shall become due and payable on 1 January of each year. | |
| Neglecting to pay Division subscriptions |
6.12 |
A participant of a Division whose subscription is not paid within six months of due date shall not be entitled to any of the privileges and benefits of affiliation to a the Division. | |
|
6.12.1 |
The name of any participant whose subscription is not paid within twelve months of due date may, by resolution of the Division Committee, be removed from the Division Participant List but such participants shall nevertheless be liable for all monies due by them to the Division at the time of such resolution. | ||
|
6.12.2 |
At the discretion of the Division Committee a participant whose name has been removed from the Division Participant List may be re-admitted upon payment of all arrear subscriptions together with such fees as the Division Committee may determine. | ||
| Confirmation of admission of a Participant |
6.13 |
Upon admission to a Technical Division, a participant shall be notified thereof by the Division and shall thereupon become liable for the appropriate entrance fee and annual subscription. | |
|
6.13.1 |
Should such monies not be paid within two months of the date of transmitting such notification, the Division Committee may declare the admission null and void. | ||
|
7 |
BRANCHES | ||
| Branch Operation |
7.1 |
Branches shall operate in accordance with the Constitution, these By-laws, the Standard Branch Rules and Administration Guidelines. | |
| Annual Administration Grant |
7.2 |
An annual administration grant will be paid to Branches according to a formula and annual budget constraints, subject to submission of an annual report, acceptable financial statements for the previous year, as determined by the Institution’s auditors, and an activity plan for the year in which the money will be used. | |
| Branch Boundaries |
7.3 |
Branch boundaries are generally defined using the postal coding system. The Executive Board may consider recommending revision of the branch boundaries to The Council if:
Any revisions shall be done in consultation with the affected branch(es). |
|
| Branch Disbandment |
7.4 |
Similarly, disbandment of or consolidation of branches could be considered for reasons given in 7.3 after consultation with the branches affected. | |
|
8 |
STUDENT CHAPTERS | ||
| Student Chapter Rules |
8.1 |
Student Chapters shall operate in accordance with the Constitution, these By-laws, the Standard Student Chapter Rules and Administration Guidelines. | |
| Fee waiver |
8.2 |
Students members will be granted a fee waiver for not more than 4 years. Such waiver shall be applied for annually. | |
| Special Purpose Companies |
9 |
CREATION OF SPECIAL PURPOSE COMPANIES AND SPECIAL PURPOSE FUNDS | |
| Directors |
9.1 |
In creating such special purpose companies, the Directors of such companies shall be nominated/approved by the Executive Board and one of the directors shall be a member of the Executive Board. | |
| Annual report and statements |
9.2 |
To ensure effective Corporate Governance, an annual report and audited annual financial statements relating to the activities of any special purpose company or special purpose fund shall be presented to the Council for scrutiny and oversight purposes. | |
| Directors |
9.3 |
Directors of such “special purpose” companies shall be appointed as tabulated in Section 10 of these By-laws. | |
